†††††††††††† Kindergarten Ė 3rd Grades -- Progress reports will be issued every 4 1/2 weeks and report cards issued every 9 weeks.† These reports should be signed by a legal parent/guardian and returned to school.


†††††††††††† Judgment of the teacher and principal regarding progress in the mastery of essential competencies, special procedures for special students, flexible placement, attendance, conduct, previous retention, and grade level are factors considered before making a decision on promotion/retention.


†††††††††††† In 3rd grade each studentís second semester grade will be determined by the final average of the 3rd and 4th nine-week final grades which determines a 2nd semester average.† Once the second semester average has been calculated, the TCAP score will be included and calculated as a percentage of the 2nd semester final grade for grades 3-5 in the subjects of mathematics, reading/LA, science, and social studies.†

†††††††††††† The evaluation of student achievement is one of the important functions of the teacher. Kindergarten and 2nd grade students receive a standards based checklist.† The accepted marking system for 3rd grade is as follows:

A - Excellent 93-100†††††††††† †††††††††††† †††††††††††† D - Poor 70-74

B - Good 85-92†††††††† †††††††††††† †††††††††††† †††††††††††† F - Failure 69 or below

C - Average 75-84†† †††††††††††† †††††††††††† †††††††††††† I Ė Incomplete

MCSS Policy 4.600


Physical Education, Music, and Art Grading Policy

Physical education, music, and art grades are determined on the basis of student participation, following directions, and discipline.† Students should wear tennis type shoes to participate in physical education classes.† A parent/doctor note is required to excuse your child from participation in physical education.

Class Ranking

†††††††††††† Honor roll students will be determined by standards approved by the Board. Students who meet these standards, and who do not request otherwise, will have their names submitted to the principal for release to the news media.† The method of determining the Honor Roll will be uniform throughout the county.† An "A" and a "B" Honor Roll will be named each grading period.† If a student has a 93 and above in all subjects, he or she will be placed on the "A" Honor Roll.† If a student has an 85 or above in every subject, he or she will be placed on the "B" Honor Roll.† In 3rd grade, math, social studies, science, reading, spelling, and English will be considered in determining Honor Roll students. For Honor Roll purposes, the English and spelling grades will be combined into one grade, with English counting 2/3 and spelling counting 1/3. The other four subjects will be counted once each.† MCSS Policy 4.602


Student Records/Use of Records

†††††††††††† Authorized school officials will have access to and permit access to student education records for legitimate educational purposes.† A ďlegitimate educational interestĒ is the officialís need to know information in order to:† 1. Perform required administrative tasks; 2. Perform a supervisory or instructional task directly related to the studentís education; 3. Perform a service or benefit for the student or the studentís family such as health care, counseling, student job placement, or student financial aid.

Authorized school officials may release information from or permit access to a studentís education record without the parent(s) or eligible studentís* prior written consent in the following instances:† 1. To comply with a judicial order or lawfully issued subpoena. The school system will make a reasonable effort to notify the studentís parent(s) or the eligible student; 2. If the disclosure is an item of directory or statistical information; 3. To comply with the requirements of child abuse reports to the extent known by the school officials including the name, address and age of the child, the name and address of the person responsible for the care of the child, and the facts requiring the report; 4. When certain federal and state officials need information in order to audit or enforce legal conditions related to federally-supported education programs in the school system; 5. When the school system has entered into a contract or written agreement for an organization to conduct scientific research on the systemís behalf to develop tests or improve instruction, provided that the studies are conducted in a manner which will not permit the personal identification of students and their parents by individuals other than representatives of the organization and the information will be destroyed when no longer needed for the purpose for which the study was conducted; 6. To appropriate officials if the parent(s) claim the student as a dependent as defined by the Internal

Revenue Code of 1954; 7. To accrediting organizations to carry out their accrediting functions; 8. When a student seeks or intends to enroll in another school district or a post-secondary school. Parent(s) of students or eligible students have a right to obtain copies of records transferred under this provision; 9. To financial institutions or government agencies that provide or may provide financial aid to a student in order to establish eligibility, to determine the amount of financial aid, to establish conditions for the receipt of financial aid and to enforce financial aid agreements; 10. To make the needed disclosure in a health or safety emergency when warranted by the seriousness of the threat to the student of other persons, when the information is necessary and needed to meet the emergency, when time is an important and limiting factor and when the persons to whom the information is to be disclosed are qualified and in a position to deal with the emergency; 11. To the Attorney General or his designee for official purposes related to the investigation or prosecution of an act of domestic or international terrorism. An educational agency that, in good faith, produces education records in accordance with an order issued under this Act shall not be liable to any person for that production.

Authorized school officials may release information from a studentís education record if the studentís parent(s) or the eligible student gives written consent for the disclosure. The written consent must include:† 1. A specification of the records to be released; 2. The reasons for the disclosure; 3. The person, organization, or class of persons or organizations to whom the disclosure is to be made; 4. The signature of the parent(s) or eligible student; 5. The date of the consent and, if appropriate, a date when the consent is to be terminated. The studentís parent(s) or the eligible student may obtain a copy of any records disclosed under this provision.

The school system will maintain an accurate record of all requests to disclose information from, or to permit access to, a studentís education records. The system will maintain an accurate record of information it discloses and access it permits. The system will maintain this record as long as it maintains the studentís education record.

The record will include at least:† 1. The name of the person or agency that makes the request; 2. The interest the person or agency has in the information; 3. The date the person or agency makes the request; and 4. Whether the request is granted and, if it is, the date access is permitted or the disclosure is made.† MCSS Policy 6.603


Testing Programs

†††††††††††† The Board shall provide for a system-wide testing program which shall be periodically reviewed and evaluated. The purposes of the program shall be to:† 1. Assist in promoting accountability; 2. Determine the progress of students; 3. Assess the effectiveness of the instructional program and student learning; 4. Aid in counseling and guiding students in planning future education and other endeavors; 5. Analyze the improvements needed in a given instructional area; 6. Assist in the screening of students with learning difficulties; 7. Assist in placing students in remedial programs; 8. Provide information for college entrance and placement; and 9. Assist in educational research by providing data.

†††††††††††† The director of schools shall be responsible for planning and implementing the program, which includes: 1. Determining specific purposes for each test; 2. Selecting the appropriate test to be given;

3. Establishing procedures for administering the tests; 4. Making provision for interpreting and disseminating the results; 5. Maintaining testing information in a consistent and confidential manner; and 6. Ensuring that results are obtained as quickly as possible, especially when placement in a special learning program might be necessary.†

†††††††††††† †State-mandated student testing programs shall be undertaken in accordance with procedures published by the State Department of Education.

Student scores on the Tennessee Comprehensive Assessment Programís grades three through eight (3-8) shall comprise a percentage of the studentís final grade for the spring semester in the subject areas of mathematics, reading/language arts, science, and social studies. In the 2017-2018 school year, the percentage shall be fifteen percent (15%). In the 2018-2019 school year and thereafter, the percentage shall be determined by the local board from a range of no less than fifteen percent (15%) and no more than twenty-five percent (25%). The director of schools may exclude Tennessee Comprehensive Assessment Program scores from studentsí final grades if scores are not received by the district at least five (5) instructional days before the end of the school year.††††††††††††

Students who do not take the TCAP test will be given a zero. They may appeal to the director of schools, who will determine if there are extraordinary circumstances which would warrant a summative test be given at grade level on the tested areas. This will be determined on a case-by-case basis.

Other tests may be given as requested by students, teachers or parents when approved by the principal.† Any test directly concerned with measuring student ability or achievement through individual or group psychological or socio-metric tests shall not be administered by or with the knowledge of any employee of the system without first obtaining written consent of the parents or guardians.

Results of all group tests shall be recorded on the studentís permanent records and shall be made available to appropriate personnel in accordance with established procedures.†† No later than July 31 of each year, the Board shall publish on its website information related to state and board mandated tests that will be administered during the school year. The information shall include: 1. The name of the test; 2. The purpose and use of the test; 3. The grade or class in which the test will be administered; 4. The tentative date or dates that the test will be administered; 5. The time and manner in which parents and students will be notified of the results of the test; and 6. How parents can access the questions and answers on their studentís state-required tests. MCSS Policy 4.700





Your childís teacher will be happy to arrange a conference with you at your request. Please contact the school between the hours of 7:30a.m. and 3:00p.m. to arrange a conference time that will be convenient for you and your childís teacher.† The county-wide conference is scheduled for October 2 and 3, 2017 from 3:00 p.m.-6:00 p.m. each evening.


Field Trips

The faculty and staff at CHES encourage field trips that are educationally sound.† If your child is going on a field trip, notices will be sent home to be signed by the parent or guardian, returned to the school, and kept on file.


Students will receive a withdrawal form and instructions from the school counselor. All textbooks and fines must be cleared before the student secures a transfer record to another school.


Child Custody

Child custody is a decision of the court.† A court document dated and signed by a judge, must be on file in the school office in order for us to restrict pickup or visitation by either parent.


Parent/Legal Guardian Signatures

†††††††††††† Any documents that require parent/guardian signatures must have the signature of the legal parent/guardian.† Signatures of other family members or acquaintances will not be accepted.


Information Forms

†††††††††††† During registration of your child, you will be given an information sheet to complete.† Having this information filled out completely and correctly is of utmost importance.† A record of this information is kept in the school office in case you need to be contacted.† Please make sure all telephone numbers and addresses are accurate and clearly written.† Remember to put the name and telephone number of a person who can be contacted in case you cannot be reached.† PLEASE UPDATE ANY CHANGES AS THEY OCCUR.


Lunch Visitors

†††††††††††† All lunch visitors must be on the approved contact list on the registration form or a note from a legal parent/guardian prior to the visit detailing the name of the visitor and the date the visitor will be attending lunch must be sent to CHES to be allowed to eat lunch with students.


Illness at School

Veronica Davenport serves as the school nurse at CHES/DHIS.† If your child becomes ill at school, she will contact the parent so that you can make immediate arrangements.† If she cannot reach you, she will contact other emergency contact numbers that you have provided.

Please keep phone numbers updated.† If your child has a fever, please keep him/her at home.† Children will be sent home from school if they have a fever of 100.5 or higher.† The student is expected to return to school after an absence, tardy, or early dismissal with either a parent note or a doctorís note explaining the absence, tardy, or early dismissal.† If sent home from school due to an illness, the nurse will provide the excuse note.

A student shall not possess any prescribed or over-the-counter medication at any time during the school day, at a school activity, or on school grounds.† The purpose of administering medications in school is to help each student maintain an optimal state of health to enhance his or her education. Medications should be limited to those required during school hours and necessary to provide the student access to the educational program. This policy applies during the school day and at school-approved functions.

The intent of this policy is to limit the number of medications given in school, yet assure safe administration of medications for those students who require them.† A designated employee(s) will be assigned by each school administrator to assist in the self-administration by students of medications in school. Related in-service training will be provided.†

Tennessee Code Annotated 49-5-415 states that the Board may permit an employee ďto assist in self-administration (by students) of medication.Ē Self-administration by the student with assistance of school staff shall be permitted under the following conditions:† 1. The student must be competent to self-administer non-prescription or prescription medication with assistance; 2. The studentís condition, for which the medication is authorized and/or prescribed, must be stable; 3. The self-administration of medication must be properly documented; 4. Guidelines, not inconsistent with this section, for the assistance in the self-administration of non-prescription and/or prescription medications by personnel in the school setting, developed by the Department of Education and approved by the Board of Nursing, must be followed; 5. The studentís parent or guardian must give permission in writing for school personnel to assist with self-administration of medication. Such written permission shall be kept in the studentís school records; and 6. Assistance with self-administration shall primarily include storage and timely distribution of medication.†

When a student is determined by the school administrator and a health care professional (a school nurse or the studentís physician) to be incompetent to self-administer medications, this team shall develop and implement an appropriate plan of administration of medication. In determining competency, consideration will be given to mental and physical abilities as well as chronological age. It shall be the duty of the principal of the school to adhere to the following procedures for students requiring self-administration of medication at school.† This must be done in order to insure their safety and to avoid adverse reaction and legal repercussion.



1. Written orders must be provided by a physician, dentist, or nurse practitioner (Health Care Provider) who has the legal right to write a prescription, detailing the name of the drug, dosage, and time medication is to be given. The Administration of Medication Request Form must be completed by both the Health Care Provider and the parent or guardian of the student in order that the school may comply with the Health Care Providerís order.†

2. Medication must be transported to and from school in the original, pharmacy labeled container by a parent or responsible adult.†

3. The person responsible for assisting in administering the medication must read the doctorís orders to become familiar with proper administration, taking care to note the dosage and time as well as the potential benefits and side effects of the medication. All medications given must be recorded on the Medication Record.

4. All medication must be kept in a secured area designated by the principal.†

5. Renewal or changes:† a. All long-term medication must be renewed at the beginning of the new school year.† b. Any change in medication or dosage during the school year requires new documentation.† c. Changes in prescription medication shall have written authorization from the licensed prescriber and the parent. The change will be noted on the Medication Administration Form (MAR) without obliterating the previous information. Only a Registered Nurse or Licensed Practical Nurse employed by Marshall County Public Schools can make changes on the MAR. Changes can include but are not limited to: time, dose, addition, discontinuation, etc.

6. All original medication orders must be kept in the school office file and copy given to the teacher responsible for the student when necessary.

7. All medication documentation must be kept on file in the studentís health record.

8. At the end of the school year, the parent must remove the remaining or unused medication, or it will be disposed of in an appropriate manner. If the medication order changes during the school year, the parent must pick up remaining or unused medication.†

9. If a parent and physician agree that a student should self-medicate without assistance (e.g. inhaler), this should be indicated on the Administration of Medication Report Form.

10. T.C.A. 49-5-415 was amended that under certain circumstances students can carry and self- administer inhalers for asthma. The LEA must permit possession and self-administration of prescribed, metered dose, asthma-reliever inhaler by any student with asthma if the studentís parent or guardian provides a written statement from the doctor that the student suffers from asthma and has been instructed in self-administration of a prescribed, metered dose, asthma reliever inhaler. Items 1, 3, 5, 6, 7, 8 under ďLong Term Prescription MedicationsĒ apply to inhalers.†


NOTE: School nurses will monitor storage and proper documentation of medications administered on a regular basis to insure that medications are handled properly.



Emergency meds need to be available to the student immediately.† A. The ability of a student to carry emergency medications should be determined by age, competency, and doctorís orders.† B. All emergency medications will require a current doctorís order on file.† C. Emergency meds include inhalers, epi-pens, and glucagon.



In the event medication must be given during school hours, it must be sent in the original container (e.g. antibiotics) with a dosage spoon or cup and a signed note from the parent or guardian specifying studentís name, dosage, and time to be given. Items 4, 5, 7, and 8 under ďLong Term Prescription MedicationsĒ apply to short term prescription medications, also. Medications given must be recorded on the Medication Record.†



A student shall not possess any prescribed or over-the-counter medication at any time during the school day, at a school activity, or on school grounds.† The school may assist in a studentís self-administration of over-the-counter medications with the written permission of the parent/guardian.† All non-prescription medication to be self-administered in school shall:

A. Be brought in with the manufacturerís original label with the ingredients listed and the childís name affixed to the container;

B. Require a written parental/guardian request, which shall include: a. Childís name, b. Name and signature of parent/guardian, c. Name of medication-† 1) dosage, 2) route of administration, 3) frequency and time of administration, d. Discontinuation date, e. Reason medication is needed, f. Parentís/Guardianís phone number in case of emergency.

C. Medication must be transported to and from school by a parent or responsible adult and given to a designated Marshall County Public School employee.

D. No homeopathic or herbal medications shall be self-administered with assistance at school (these drugs are not standardized by the FDA).


NOTE: Volunteer personnel, trained by the school nurses, may administer emergency medicines to a student based on that studentís Individual Health Plan (IHP).



Upon written request of a parent or guardian, and if included in the studentís medical management plan and in the IHP, a student with diabetes shall be permitted to perform a blood glucose check or administer insulin using any necessary diabetes monitoring and treatment supplies, including sharps. The student shall be permitted to perform the testing in the clinic with the school nurse.†† Sharps shall be stored in a secure, but accessible, location, including the studentís person, until use of such sharps is appropriate.† Use and disposal of sharps shall be in compliance with the guidelines set forth by the Tennessee Occupational Safety and Health Administration (TOSHA).



Students diagnosed with pancreatic insufficiency or cystic fibrosis shall be permitted to self-manage their prescribed medication in a manner directed by a licensed healthcare provider without additional assistance or direction. The Director of Schools shall develop procedures for the development of both an Individualized Healthcare Plan (IHP) and an Emergency Care Plan (ECP) that conforms to state law for every student with pancreatic insufficiency or cystic fibrosis that wishes to self-medicate.MCSS Policy 6.405

Procedures for implementing local board policies are on file in the district CSH procedures manual.